DBCC Co-sponsors a Karen Refugee Family

One of the things we’ve been looking to do as a congregation is to find ways to live out the difficult demands of discipleship in ways that express our commitment to love and hospitality. DBCC has been presented an opportunity to co-sponsor a Karen family with Kentucky Refugee Ministries. DBCC has done this in the past with great success, and we feel like the time is right for us to sponsor another family.

The family we’ve agreed to sponsor is a family of five—father, mother, two daughters, and one son. They will be arriving in Louisville on July 21^st at 10:00 p.m. at the airport. A number of people have already volunteered their time and resources to help resettle this family. I want to appeal to you, if you haven’t already, to think about how you might help our congregations extend the embrace of Christian hospitality to strangers—in this case, political refugees.

Here is a sketch of some the important information about our endeavor.

Sponsorship Commitment:

The sponsorship team is asked to commit to a 3- or 4 -month sponsorship of the family. This includes meeting the family at the airport; arranging for housing; helping to provide initial food, clothing, household goods, and basic furniture; providing transportation to and from our office, school, the grocery store, and other important places until the refugees have learned to use public transportation; assisting with health screening and other medical needs; helping the family become acquainted with their new community; and being a friend. This is a financial commitment of approximately $2500 and many volunteer hours. Sponsorship itself carries with it no legal obligations and is considered a commitment on the part of the co-sponsoring congregation with Kentucky Refugee Ministries (KRM). KRM carries the ultimate legal responsibility for resettlement and is responsible to the federal Office of Refugee Resettlement under the Department of State. When a sponsorship team agrees to sponsor a family, our agency assists in every facet of the sponsorship. An initial orientation for the sponsorship committee is provided prior to arrival. After the family’s arrival the case manager will make appointments and advise you and the family on all facets of resettlement. Our job developers will work with the refugees and employers, matching employable adults with appropriate work opportunities. This includes the very important aspect of finding initial work opportunities and upgrading jobs. At the end of three or four months the church’s commitment is fulfilled; our agency will continue to work with the refugees for up to five years after arrival. At the end of the co-sponsorship KRM will continue to work with the family towards self-sufficiency, the most immediate need being finding employment for at least one of the adults in the family.

Financial “Picture”

Upon arrival, each family member receives a one-time sum of $900 (R & P) per person, or $4500 for this family.

This money is designated by USRP to be used for set-up expenses. Many co-sponsors absorb much of these initial costs during the first few months allowing the family to use this money to open a bank account and access as needed.

After arrival determination will be made as to which program best fits this family. The case manager, the match grant coordinator, and the family make a determination of the program by the end of the first month. There are currently two programs for which the family might apply. After arrival determination will be made as to which program best fits this family.

If the family’s best fit is KTAP, after 30 days an application is filed. Currently a family of 5 on KTAP receives a monthly stipend of $383 monthly cash assistance and childcare until the adults are employed and able to take care of their expenses. It takes from 10 days to 1 month to receive the first check. If the family is enrolled into the Matching Grant program after the first 30 days they will receive a weekly cash assistance of $50 per adult and $10 per child until their 120^th day and they are guaranteed that the 2^nd, 3^rd, and 4^th months’ rent will be supplied either by the church or by another donor source. Both of these programs will be explained to the family (and to you) after the family’s arrival. After arrival determination will be made as to which program best fits this family.

HOUSING INFORMATION:

The family will need a three- bedroom apartment. I will be happy to discuss housing with you. KRM will secure safe, affordable housing on a bus line for the family in a neighborhood where other Karen families are living (depending upon availability).

Additional Initial Approximate Expenses and Costs:

The apartment deposit and first month’s rent will be paid by the case manager out of the family’s R&P funds. KRM will also request that the LG&E account be put in the family’s name. The LG&E deposit will be spread out over the first three month period and included in the monthly bills. Bus Pass-- $45.00 per adult Food—enough for period before food stamps are processed (up to 2 weeks), Paper Products, etc. Note: Paper and cleaning products and personal hygiene items are not covered by foodstamps and can be quite expensive for new arrivals. Pocket money for the first month--$30-45 weekly ($10 per adult plus extra for children’s expenses)

INSURANCE:

All members of the family will have health insurance coverage for a minimum of eight months upon arrival. After employment the family will be encouraged to use the medical insurance provided through the job.

ARRIVAL:

The family will arrive in the US on July 20^th and spend the night in Los Angeles. They will travel to Louisville on July 21^st on Delta 6079, arriving at 10:00 pm. Be sure and check with the airlines before leaving for the airport. Arrivals are often late and sometimes re-scheduled. If flights change we will try to reach you as soon as we hear.

Thank you very much for wanting to extend hospitality to those newly arrived in our city. We look forward to working with you.

Here's a link to the refugee camp they will be arriving from: Mae La Oon Camp.

If you'd like to help out, call or email the church office (javandiver@insightbb.com) or contact Cheryl Flora or Susie Buchanan.

The Shape of Ministry

(Adapted from The Art of Getting Things Done by David Allen)

1. Defining Purpose and Principles

a. This is the “why” question.

b. Why are we doing this ministry?

c. Why, specifically as Christians, do we care if this ministry gets done?

d. What are the theological consequences of failing to do it? The practical consequences?

Note: The theological/practical questions must always be asked in this order—this differentiates ministry from management. We have a primary stake in the first, and secondary stake in the other.

· This helps us define what success will look like.

· It helps to set the parameters for the resources necessary.

· It clarifies focus.

e. What standards and values do we operate under?

· What behavior or approach might undermine what we are trying to accomplish?

2. Outcome Visioning

a. This is the “what” question that defines success for this ministry.

b. What would success look like?

c. How will we know we’ve done what we set out to do?

d. Envision “WILD SUCCESS.”

3. Brainstorming

a. This is the “how.”

b. Capture as many ideas as possible without editing.

c. Write them down—get them onto something (paper, whiteboard, etc.).

4. Organizing

a. This is where ministry begins to take shape.

b. Begin to notice natural relationships.

c. Now, begin to sort by:

· Sequence, date

· Like directions

d. Begin to narrow down options.

· Set priorities (What’s most important? What can we put on the back burner?)

5. Identifying Next Actions

a. This is where the rubber meets the road.

· Decide on next actions for all moving parts.

· Next actions—literally. What is the next physical activity that needs to be done to move the action forward? Place a call? Write an email? Approach someone to solicit help or resources?

· Decide who is going to be responsible for each next action, and how that person will report on its completion or lack of completion.

· Are there some things on which you must wait? What are they? How long should you wait?

· Is another meeting necessary?

· Set the date and time before leaving.

Some Thoughts:

· If what is needed is greater clarity, then move further up the scale (Purpose and Principles, Outcomes, Brainstorming). The less clarity, the higher up the chain. Revisiting Purpose and Principles regularly is an important practice. If you don’t know why you’re doing anything, then it doesn’t matter what you do.

· If, on the other hand, there’s too much spinning of wheels, move down the scale (Organizing and Next Actions). If you know what needs to be done but are spending too much time talking about it and not doing it, identify next actions. As Will Rogers said, “Plans get you into things but you’ve got to work your way out.”

A Reminder about the New Structure

New Terms:

• Leadership Coordination Ministry—formerly “Leadership Team”
• Ministry—(e.g., Worship Ministry, Nurture Ministry, etc.) formerly “Committees”

Purpose: Renaming organizational bodies ministries reorients the focus from organizational structure to ministry. Seen this way, the organizational structure exists to provide resources for ministry, rather than as an end in itself. Moreover, the Leadership Coordination Ministry exists to coordinate the ministries of the church, rather than to be responsible for initiating them.

Organizational Focus: Under the new by-laws adopted in Spring 2009, DBCC has organized itself with its chief focus on facilitating ministry. To do this the emphasis has shifted from organizational maintenance to ministry. We have put in place an organizational model that is responsive to the vision DBCC has for ministry—a model not concerned with filling spaces on the organizational chart, but with correctly discerning people’s gifts and providing the organizational structure to free them up to do ministry. The primary orientation, then, will be to seek ways to support and encourage ministry, rather than to put up roadblocks to it. Organizational structure seen in this light is to support the body just like a skeletal structure. It is vitally important, but it ought to be as imperceptible and unobtrusive as possible. It simply supports our mission; it is not the mission.